Employer does not enter the document title, issuing authority, numbers or expiration date for the documentation presented. Employers or their authorized representative must complete section 2 by examining evidence of identity and employment authorization within 3 business days of the employees first day of employment. The information required includes the documents title. This is done with the i9 form, a copy of which must be completed for each newlyhired employee. Issuing authorities for i9 documents ucf human resources. You may use abbreviations for commonly used documents, e.
Section 2 must be completed no later than the first day of employment. Temporary driver license acceptable list b document for form. How do i enter a permanent resident card when completing. Virgin islands, guam, american samoa, and the commonwealth of the northern mariana islands or by a canadian government authority, and is acceptable if it contains a photograph. Issuing authority issuing authority document number. The information the onboarding manager provides in the i9 section 2 task is used to populate section 2 in the form i9 pdf. Enter the information for the document title, issuing authority, document number, and the expiration date from the original documents supplied by the employee. You are not required to send us list b and list c documents. Numberaddress street number and nameother last names used if anymiddle initialfirst name given namelast name family name section 1. Hr staff may list drivers license for the title space, the state motor vehicles agency for the issuing authority, the. Drivers license or id card issued by a state or outlying possession of the united states provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 9.
I9 consists of two main sections, and section 1 and section 2 should be completed by the employee and the employer, respectively. The difference between i9 and w9 is preliminarily based on the purpose that they are used for. Difference between i9 and w9 compare the difference. What issuing authority should i list for the social security card. Enter the document title, issuing authority, number, and expiration date if any in section 2 from original documents supplied by the employee. Temporary driver license acceptable list b document for. When they receive the drivers license in a few weeks, youll add in section 3 that you were able to verify it as now valid. The issuing authority is the specific entity that issued the documents. The name of the department and the location will vary among states.
Enter the document number in the field circled in red below. Check our service center directory for addresses, telephone numbers and hours of operation. You may use abbreviations for the document title or issuing authority if the abbreviation is widely known andor widely understood. See part eight for the lists of acceptable documents. You do not need to sign the very bottom of the i9 form. You must indicate the issuing authority if you select the drivers license issued by stateterritory or id card issued by state. Instructions for employment eligibility verification department of homeland security u. Province or territory from which the drivers license was issued ex. Antidiscrimination notice it is illegal to discriminate against. Social security administration, department of health and human services, or department of health, education and welfare. Mar 18, 2019 an enhanced driver license also known as a passport card eases a persons ability to travel in and out of the united states by land and sea, doubling as a drivers license and passport. Drivers license or id card issued by a state or outlying possession. The office of driver services consists of seven sections that are responsible for the administration and enforcement of state laws and regulations concerning drivers license and identification cards.
Lets say your new hire presents a social security card and a drivers license receipt but doesnt yet have their drivers license in hand. State from which t he drivers license was issued ex. Do i need to make copies of the documents presented to complete section 2. Versions of birth certificates can vary greatly based on the issuing authority and year of birth. In fact, if you have fully and correctly described the documents in section 2, we dont want them. The first part is filled out by the employee, who then presents documents proving they are allowed to work in the u.
The i9 form is used to establish that a person has the right to work in the united states. For example, you may use dl for driver s license or dmv for department of motor vehicles. In the example below, the employee has presented a drivers license issued by arizona state as a list b document. Verifying hire form i9 information onboarding manager i9. List a passport list b license or butler id list c. State of florida, state of california, state of pennsylvania, etc.
An employee who is an alien and authorized to work must enter the alien. An unexpired foreign passport with a temporary i551 stamp 4. Governments in many countries have specified a number of rules and regulations for tax collection and employee verification. How to fill out an i9 form stepbystep investopedia. Example f completed i9 form the following an example of a correctly completed i9 form. Ever since passage of the immigration reform and control act in 1986, employers have had to verify the employment authorization of each employee they hire. For more information on replacing the lost, stolen, or destroyed license, visit the page. Issuing authority document number expiration date if any mmddyyyy document title. Issuing authorities for i9 documents list a documents issuing authority u. When an employee applies for or renews a driver license and completes the application or renewal process in california, heshe will be issued a temporary driver license good for 60 days until heshe receives the original replacement license in the mail. What is the issuing authority on a drivers license. Drivers license issued by a canadian government authority 1.
Department of state or national passport center or state passport agency u. General information florida department of highway safety. Driver s license issued by a canadian government authority 3. The document name and issuing state determine what information is collected by everify so its important you enter the correct information. An original driver license is an acceptable document to establish identity. In the example below, the employee has presented a driver s license issued by arizona state as a list b document. You have been issued a social security number, you must provide it in this field. Australia driving licence issuing authority for each state. Drivers license or id card issued by a state or outlying possession of the. Drivers license issued by a canadian government authority 3. On the first line under section 2, fill out the last name, first name, and middle initial of the employees name. Driver s license or id card issued by a state or outlying possession of the united states provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address. Issuing authority document number expiration date if anymmddyyyy issuing authority.
State of florida, state of massachusetts, state of hawaii, etc. Employers must complete and sign section 2 of form i9, employment eligibility verification, within 3 business days of the date of hire of their employee the hire date means the first day of work for pay. Starting in august 2017, the florida department of highway. Issuing authority issuingissuing authority authority. For example, if your employee began work for pay on monday, you must complete section 2 by thursday of that. Completing i9 form section 2 how employers correctly. For example, if an employee begins employment on monday, the employer must complete section 2 by thursday of that week. Drivers license issued by a canadian government authority for persons under age 18 who are unable to present a document listed above. Enter the number that correlates with the citizenship or immigration status box the employee selected in section 1. Employer records document titles, issuing authority, document number, and the expiration date from original documents supplied by employee.
Key difference i9 vs w9 employee verification and tax collection are two vital elements that governments are interested in. Issuing authority enter the issuing authority of the list a document or receipt. Employees must complete and sign section 1 of form i9 no later than the first day of employment, but not before accepting a job offer. Each of these government authorities are responsible for the regulation and enforcement of road use, including light vehicle driver licensing. Certification of birth abroad issued by the department of state form fs545 or form ds50 3. The document number must be between eight and 14 alphanumeric characters letters and numbers. Tips for entering drivers licenses and id cards in everify drivers licenses and id cards issued by u.
Employee information and attestation employees must complete and sign section 1 of form i9 no later than the first day of employment, but not before accepting a job offer. Issuing authority issuing authority document number document numberdocument number expiration date. Identification card state from which the identification card was issued ex. Enter document title, issuing authority, document number, and an expiration date. Employers may be fined if the form is not properly completed.
For example, you may use dl for drivers license or dmv for department of motor vehicles. List b documents issuing authority drivers license learners permit state from which the drivers license was. Issuing authorities for i9 documents human resources. Frequently asked questions human resource services. Stateissued drivers license a drivers license can be issued by any state or territory of. Hr staff may list driver s license for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. Section 2, describing the identification documents. Students cannot bring 2 identification documents from the same list. Employee last name, first name and middle initial from section 1 and list c employment authorization list a identity and employment authorization pass ort issuing authority. Verifying hire form i9 information onboarding manager. If you select the drivers license issued by stateterritory or id card issued by stateterritory option, the issuing authority field displays as a dropdown field.
Australia driving licence issuing authority for each state australia driving licence is issued by the state and territory governments. You may use either common abbreviations for the document title or issuing authority, for example, dl for drivers license and ssa for social security administration, or the suggestions in the form instructions. Drivers license or id card issued by a state or outlying possession of the united states provided it contains a. A driver s license can be issued by any state or territory of the united states including the district of columbia, puerto rico, the u. The form used for employee verification for federal government purposes in the united states is the i9 form while the form filled by third party companies such as independent contractors is known as the w9 form. Do you have to reverify an employees form i9 if his drivers license expires. A driver authorization or driver privilege card issued by a state or outlying possession of the united states is an acceptable list b document, if it contains a photograph or identifying information such as name, date of birth, sex, height, color of eyes, and address.
Providing your social security number is voluntary on form i9 unless your employer participates in everify. Enter the date your employee began or will begin work for pay. Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal. Drivers license or id card issued by a state or outlying possession of the united states, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address. You can use the following information as a quick reference guide when you provide details for documents that employees provide as proof of employment eligibility via section 2 of the form i9 during the completing section 2 of the form i9 procedure of the pangea eev ordering process. The verify i9 documents page allows supervisors to complete section 2 of the form i9. You will note that all dates are to be entered n the mmddyyyy format. List b documents issuing authority driver s license learner s permit state from which the driver s license was issued ex. Issuing authority for i9 documents list a documents issuing authority u.
Hr staff should double check to be certain that the employee entered the expiration date into the appropriate space in the first section. In the example below, the employee has presented a drivers license issued by arizona state as a list b. And maybe include screenshots of where the information can be found on. Since the form requires the employer to list the documents issuing authorities in section 2, it would be great if i9 central andor m274 would have a section that explains who the issuing authorities are for the list of acceptable documents. The purpose of the form i9 is to document verification of the identity and. Driver s license issued by a canadian government authority. Employers or their authorized representative must complete and sign section 2 within 3 business days of the employees firstday of employment. Driver services department of finance and administration. Passport the issuing authority will be listed on the lower right of the photo page in the passport.
You have applied for, but have not yet received a social security number, leave this field blank until you receive a. Driver s license or id card issued by a state or outlying possession of the united states provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 9. Enter the document title, issuing authority, numbers and expiration date if any from the original documents your employee presented. Drivers license issued by a canadian government authority. Drivers license issued by a state or outlying possession of the united. Employment authorization document is commonly referred to as a work permit. Drivers license issued by a canadian government authority province or territory from which the drivers license was issued ex. Employer does not complete section 2 by the third business day after the date the employee began employment, or, if the employee is hired for 3 business days or less, at the. The federal immigration reform and control act of 1986, requires employers to very all new employees identity and eligibility to work. Drivers license or id card issued by a state as long as it contains a photo id. A student must bring 1 identification document from each list. If you are using the computer, select the issuing authority form the dropdown menu.
Employers or their authorized representative must complete and sign section 2 within 3 business days of the employees first day of employment. As of april 3, 2009, all documents presented by an employee for form i9, which include drivers. Appointments are provided at all full service offices. What about if an employees work authorization expires. Enter the document titles, issuing authority, document number, and the expiration date from original documents supplied by the employee. Dhs i9 form processing guidelines an original completed employment eligibility verification form i9 form must be completed for all employees hired after november 6, 1986. Na is now required to be entered in some fields by th new associate and the towne representative completing the fonn. When describing the drivers license in section 2, always note whether it is a license or id card.
Drivers license and social security card or state id and birth certificate. Driver s license issued by a canadian government authority for persons under age 18 who are unable to present a document listed above. Difference between i9 and w9 compare the difference between. Tips for entering drivers licenses and id cards in everify. In tx it is the department of public safety dps and listed on the second line under texas. At the top of section 2, enter the employees last name, first name, and middle initial exactly as this information was entered in section 1. Drivers license or id card issued by a state or outlying possession of the united states provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address. Issuing authority document number expiration date if anymmddyyyy document title. Section 2 completed by the student employment office representative. The certificate of indian status, known as the status card or inac card cannot be used as a native american tribal document for form i9 purposes.
Employers complete section 2 and, when applicable, section 3. When all information is verified, the onboarding manager electronically signs the form i9 pdf by selecting a check box that applies an esignature, and submits it. Employment eligibility verification form i9 form i9. Enter the first and last name, signature and title of the person completing section 2, as well as the date he or she completed section 2. Driver s license issued by a canadian government authority 1. Passport the issuing authority will be listed on the lower. An unexpired employment authorization document that contains a photograph. Form i9 employment eligibility information hr staff may list drivers license for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. You can use the verify i9 documents page to specify details regarding the documents that employees provide as proof of employment eligibility after they complete section 1 of the form i9 during the employment eligibility verification eev ordering process. You must record in section 2 a complete description of the identification documents presented by the new hire. Complete the remaining steps for finishing section 2 as you normally would. How do i complete section 2 of the i9 for a new hire.
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